As the Event Intern, you will support the planning, coordination, and execution of events to ensure seamless and memorable experiences for attendees. Reporting to the Director of Philanthropy & Partnerships, you will assist with all logistical details, vendor coordination, administrative tasks and on-site event support.

*Please note this is a 16 week long fixed-term contract and due to the nature of this position, preference will be given to candidates located in the Greater Toronto Area (GTA) or Greater Vancouver Area (GVA)*

Who You Are

You are a highly organized and detail-oriented individual with a strong interest in event planning and coordination. You enjoy managing logistics, supporting team members, and ensuring events run smoothly from start to finish. You bring a proactive mindset, strong communication skills, and a willingness to jump in wherever needed.

What You Will Be Doing

• Assist with event planning, including scheduling, applying for permitting, and vendor communications and coordination.
• Maintain event timelines, checklists and registration lists.
• Support with distribution of event materials, invitations, and communications.
• Respond to event inquiries via phone and email.
• Assist with post-event administration, including reporting and Salesforce data entry.
• Resolve minor issues and contribute to a smooth event flow.
• Assist with third-party event supporter needs.
• Other duties as assigned.

What You Bring

• Demonstrated experience in event planning, coordination or administrative work.
• Strong organizational and multi-tasking abilities with excellent attention to detail.
• Proactive mindset and ability to work in a team, as well as to solve problems independently.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office.
• Ability to lift up to 25 lbs to chest height.
• Assets:
  • Experience in customer service.
  • Experience with Salesforce.

How You Will Be Measured

• Events are executed on time and according to event plan, with minimal issues.
• Event checklists, schedules, post-event reports and data entry are completed accurately and on time.
• You provide timely and reliable support to team members to ensure a smooth event process.
• Positive feedback from vendors, partners, and colleagues related to communication and coordination.
• Issues and/or last-minute changes are handled calmly and effectively.
• You identify small improvements to processes and event execution to enhance overall efficiency.

What We Offer

This part-time, fixed-term contract position offers:

• A remote working environment, with the option to work in person in our beautiful downtown Vancouver head office
• An hourly rate, $20 per hour, in line with market data for not-for-profit organizations
• 4% pay in lieu of vacation
• Statutory and General Holidays each calendar year
• Professional development opportunities
• The opportunity to be part of a team that’s helping to save the ocean!

Where and How You’ll Work

Our typical work week is 37.5 hours; however, for this part-time role, you will work 15 hours per week. As mentioned, this is a remote-first position with the option to work at our headquarters in downtown Vancouver. The role will require flexibility to travel for meetings and/or to work occasional weekends and evenings to attend Ocean Wise shoreline cleanups, events, and conferences.

This role involves sitting, standing, working on a computer or laptop, participating in phone and video calls.

For more information, click here.
Due on a rolling basis.